Buffalo Claims Association

ByLaws

Article I – Meetings

SECTION 1. Except as otherwise determined and announced by the President, regular meetings of the general membership shall be held on the 2nd Wednesday of March, April, May and November.

SECTION 2. Prior to the meeting date, a notice of the meeting shall be electronically mailed to all members.

Article II – Dues

The amount of the annual dues shall be determined by the executive board and announced at the November meeting of the Association for any Individual who handles claims in the Insurance Industry. 

The Member classifications are defined as:  Active, Vendor and Corporate and Retired.

All dues are to be paid by the association at or before the March meeting, to avoid suspension of membership. 

 

ARTICLE III – Nomination and Election of Officers and Executive Board

Section 1.  Nomination of Officers shall be made at the November meeting by a committee of three members appointed by the President.  Any party desiring to be a prospective candidate shall so advise the President during the course of the year so his or her name may be considered by the Nominating Committee. 

Section 2.  The Officers of the Association, as set forth in the Constitution, shall be elected by majority vote of the members present at the November meeting.  The office of President must be filled by a member who has served at least one term on the prior Executive Board.  No Officers shall be elected to succeed themselves.

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Article IV – Nomination and Election of Officers and Executive Board

SECTION 1. Nomination of Officers shall be made at the October meeting by a committee of three members appointed by the President. Any party desiring to be a prospective candidate shall so advise the President during the course of the year so his or her name may be considered by the Nominating Committee. At the October meeting, the Nominating Committee will furnish the prospective candidates for each available vacancy on the Executive Board. Additional nominations will also be accepted from the floor at the October meeting.

 

SECTION 2. The Officers of the Association, as set forth in the Constitution, shall be elected by majority vote of the members present at the November meeting. The office of President must be filled by a member who has served at least one term on the prior Executive Board. No Officers shall be elected to succeed themselves.

Article V – Duties of Officers

SECTION 1.  The President shall preside at all meetings of the Association and shall serve as Chair of the Executive Board and shall, at all times, have general direction of the affairs of the Association.  He or she shall, with the advice and consent of the Executive Board, annually appoint all Committees of the Association and name the Chairman of each.  He or she shall be a member of all committees.

SECTION 2.  The Vice President/President-Elect shall preside at all meetings of the Association and be a active aid to the President.  The Vice President/President-Elect shall perform the duties of the President in the event of their absence or inability.  The Vice President/President-Elect is responsible for the maintenance of the bylaws and constitution of the local association.

SECTION 3.  The Secretary shall, under the direction of the President, conduct the general correspondence of the Association and shall be responsible for the minutes.  He or she shall keep an accurate record of the proceedings of all meeting of the Association and of the Executive Board.  All permanent records except those of the Treasurer, shall be maintained by the Secretary.

SECTION 4.  The Treasurer shall keep records of all deposits and receipts of the Association, make disbursements of funds as directed by the Executive Board and perform a monthly reconciliation of the Association’s checking account and balance on hand and render a monthly report to the Executive Board.  He or she shall deliver to his successor all funds, securities, and records in his or her keeping     within thirty days following the election of his or her successor.

SECTION 5. The records of the Association will be maintained as follows:

The Treasurer shall be responsible for maintaining full and complete treasury records of the previous three predecessors. The Secretary will be responsible for maintaining the minutes of all previous meetings.

SECTION 6. There shall be an annual audit of all treasury records conducted by an independent auditor selected by the Executive Board.  The Auditor’s report shall be provided to the Executive Board and made available for inspection to members of the Association upon request.

SECTION 7.  The Membership Coordinator shall maintain all the benefit records and all the Membership records of this Association.  Shall have working knowledge of the BCA’s website. 

SECTION 8. The Director shall be the outgoing President and shall assist the Board as directed by the President.

Constitution

Article I – Name

The Name of this organization shall be “The Buffalo Claims Association.”

Article II – Purpose

Its object and purpose shall be to encourage and foster practical and educational programs designed to broaden the knowledge of its members concerning the business of insurance, to cultivate and promote good fellowship and harmony among its members and to develop, main and foster professional and ethical standards.

Article III – Membership

The membership of this Association shall be comprised of men and women affiliated with the handling and servicing of claims.

MEMBER CLASSIFICATIONS:

  1.  ACTIVE – Active Membership shall consist of persons who are members of (BCA) who are employed or previously employed in the Risk and Insurance field whose work is primarily in connection with the handling of claims.

  2. VENDOR – Active membership of any individual who works in the insurance field as a Service vendor in the handling of claims.

   3. RETIRED MEMBERSHIP – Any individual who has worked in the Insurance industry

       handling claims and has been an Active member of the BCA for 5 years.

Article IV – Officers and Executive Board

Officers of this Association shall be a President, a Vice-President/President-Elect, a Secretary, a Treasurer, a Membership Coordinator and a Director.  Officers of the Association must be in good standing of the Association for no less than the previous two (2) consecutive years.  There is also hereby created an Executive Board to consist of the Officers, which shall have the power of general supervision and management of the affairs of the Association.  The Executive Board shall have power to act for the Association between meetings of the Association, as occasion may require.

Article V – Vacancies

If a vacancy, except the office of the President, shall occur, the vacancy shall be filled through appointment by the Executive Board.

Article VI – Amendments

The Constitution and By-Laws may be amended by any meeting of the Association by an affirmative vote of two-thirds of the members present and voting, provided the proposed Amendment, or Amendments, have been submitted in writing to each member of the Association at least thirty days in advance of any vote taken thereon.  The Constitution of the Association and its By-Laws, and any updated Amendments, will be printed in all future directories.  The Constitution and Amendments in use, voted and approved upon, will supersede any previous Constitution or Amendments.

Article VII – Parliamentary Procedure

Robert’s Rules of Order shall be the parliamentary authority for all matters of procedure for Association, not specifically covered by its Constitution or By-Laws.

The Buffalo Claims Association has made every attempt possible to provide accurate information in this website.  The Association regrets any errors which may have occurred.

CHANGES OF THE BY-LAWS AND CONSTITUTION SHALL BE EFFECTIVE AS OF JANUARY 1, 2022.

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