Article I – Meetings
SECTION 1. Except as otherwise determined and announced by the President, regular meetings of the general membership shall be held on the 2nd Wednesday of February, March, April, October and November.
SECTION 2. Prior to the meeting date, a notice of the meeting shall be mailed to all members.
Article II – Dues
The amount of annual dues shall be determined by the executive board and announced at the November meeting of the Association. All dues are to be paid to the association at or before the March meeting, to avoid suspension of membership. Past Presidents shall have their annual membership dues waived.
Article III – Benefits
All benefits established are provided as long as the Association is financially sound in the opinion of the Executive Board. Members may be entitled to one and only one of the following benefits:
Scholarship or Retirement or Death Benefit
The extent of benefits provided shall be determined by the Executive Board. Only persons who have been members of the Association for no less than the immediately prior five (5) consecutive years shall be eligible to receive benefits.
Article IV – Nomination and Election of Officers and Executive Board
SECTION 1. Nomination of Officers shall be made at the October meeting by a committee of three members appointed by the President. Any party desiring to be a prospective candidate shall so advise the President during the course of the year so his or her name may be considered by the Nominating Committee. At the October meeting, the Nominating Committee will furnish the prospective candidates for each available vacancy on the Executive Board. Additional nominations will also be accepted from the floor at the October meeting.
SECTION 2. The Officers of the Association, as set forth in the Constitution, shall be elected by majority vote of the members present at the November meeting. The office of President must be filled by a member who has served at least one term on the prior Executive Board. No Officers shall be elected to succeed themselves.
Article V – Duties of Officers
SECTION 1. The President shall preside at all meetings of the Association and shall serve as Chair of the Executive Board and shall, at all times, have general direction of the affairs of the Association. He or she shall, with the advice and consent of the Executive Board, annually appoint all Committees of the Association and name the Chairman of each. He or she shall be a member of all Committees.
SECTION 2. The Secretary shall, under the direction of the President, conduct the general correspondence of the Association and be responsible for the minutes. He or she shall keep an accurate record of the proceedings of all meetings of the Association and of the Executive Board. All permanent records, except those of the Treasurer, shall be maintained by the Secretary.
SECTION 3. The Treasurer shall keep records of all deposits and receipts of the Association, make disbursements of funds as directed by the Executive Board and perform a monthly reconciliation of the Association’s checking account and balance on hand and render a monthly report to the Executive Board. He or she shall deliver to his successor all funds, securities, and records in his or her keeping, within thirty days following the election of his or her successor.
SECTION 4. The Assistant Treasurer shall collect all funds for dues or Association-sponsored events and make deposits in a bank account as so directed by the Executive Board, and shall on no less than a monthly basis turn over to the Treasurer all original records of all deposits made on behalf of the Association. The Assistant Treasurer shall also keep a complete copy of all deposit records of the Association and shall deliver such copies to the designated auditor on an annual basis.
SECTION 5. The records of the Association will be maintained as follows:
The Treasurer will be responsible for maintaining full and complete treasury records of the previous three predecessors. The Secretary will be responsible for maintaining the minutes of all previous meetings, maintaining all benefit records, and all membership cards of the Association.
SECTION 6. There shall be an annual audit of all treasury records conducted by an independent auditor selected by the Executive Board. The auditor’s report shall be provided to the Executive Board and made available for inspection to members of the Association upon request.
Article I – Name
The Name of this organization shall be “The Buffalo Claims Association”
Article II – Purpose
Its object and purpose shall be to encourage and foster practical and educational programs designed to broaden the knowledge of its members concerning the business of insurance, to cultivate and promote good fellowship and harmony among its members and to develop, maintain and foster professional and ethical standards.
Article III – Membership
The membership of this Association shall be composed of men and women affiliated with the handling and servicing of claims.
Article IV – Officers and Executive Board
Officers of this Association shall be a President, a Secretary, a Treasurer, an Assistant Treasurer and a Director. Officers of the Association must be members in good standing of the Association for no less than the previous two (2) consecutive years. There is also hereby created and Executive Board, to consist of the Officers, which shall have the power of general supervision and management of the affairs of the Association. The Executive Board shall have power to act for the Association between meetings of the Association, as occasion may require.
Article V – Vacancies
If a vacancy, except the office of the President, shall occur, the vacancy shall be filled through appointment by the Executive Board.
Article VI – Amendments
The Constitution and By-Laws may be amended by any meeting of the Association by an affirmative vote of two-thirds of the members present and voting, provided the proposed Amendment, or Amendments, have been submitted in writing to each member of the Association at least thirty days in advance of any vote taken thereon. The Constitution of the Association and its By-Laws, and any updated Amendments, will be printed in all future directories. The Constitution and Amendments in use, voted and approved upon, will supersede any previous Constitution or Amendments.
Article VII – Parliamentary Procedure
Robert’s Rules of Order shall be the parliamentary authority for all matters of procedure for Association, not specifically covered by its Constitution or By-Laws.
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